Privacy Policy

1. Introduction

SpecYard ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our specification management platform.

2. Information We Collect

Personal Information

We collect information you provide directly to us, including:

• Name and contact information (email address, phone number)
• Account credentials (username, password)
• Company information (business name, address)
• Profile information and preferences
• Payment and billing information

Content and Project Data

We store and process the content you create using our Service, including:

• Project specifications and documentation
• Item details and supplier information
• Client information and shared content
• Files, images, and attachments you upload

Technical Information

We automatically collect certain technical information, including:

• IP address and device information
• Browser type and version
• Usage patterns and feature interactions
• Performance and error logs

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain the Service
• Process payments and manage subscriptions
• Send important service updates and notifications
• Provide customer support and respond to inquiries
• Improve and optimize the Service
• Comply with legal obligations
• Prevent fraud and ensure security

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except:

Service Providers

We may share information with trusted service providers who assist in operating the Service:

• Cloud hosting providers (for data storage and processing)
• Payment processors (for subscription billing)
• Email service providers (for transactional emails)
• Analytics providers (for usage insights)

Legal Requirements

We may disclose information when required by law or to:

• Comply with legal processes or government requests
• Protect our rights, property, or safety
• Protect the rights, property, or safety of our users
• Prevent or investigate possible wrongdoing

5. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encryption in transit and at rest
• Regular security assessments and updates
• Access controls and authentication
• Employee training on data protection

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security but we strive to use commercially acceptable means to protect your information.

6. Data Retention

We retain your information only as long as necessary to provide the Service and fulfill the purposes described in this policy. When you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain certain information by law.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Export your data in a machine-readable format
• Restriction: Limit how we process your information

You can exercise these rights through your account settings or by contacting us at privacy@specyard.com.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

9. Cookies and Tracking

We use cookies and similar tracking technologies to:

• Remember your preferences and settings
• Analyze how you use the Service
• Improve performance and user experience
• Provide security features

You can control cookies through your browser settings, but disabling cookies may affect the functionality of the Service.

10. Children's Privacy

The Service is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Continued use of the Service after changes become effective constitutes acceptance of the revised policy.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

• Email: privacy@specyard.com
• Address: London, United Kingdom

For EU residents, you also have the right to lodge a complaint with your local data protection authority.